Privacy Policy

This Privacy Notice for Profield Consulting ("we," "us," or "our") describes how and why we might access, collect, store, use, and share ("process") your personal information when you use our services ("Services"), including when you visit our website, engage us for consulting or recruiting work, apply for a role through our careers page, or interact with us in other related ways such as sales, marketing, or events.

If you do not agree with our policies and practices, please do not use our Services. If you still have questions or concerns, contact us at info@profieldconsulting.com.

• What we process: Personal information you provide to us (such as name, email, LinkedIn URL, CV, role preferences, and message content), plus limited technical data collected automatically when you visit the site (such as IP address, device, and usage information).
• Sensitive data: We do not request or process special-category data (such as racial or ethnic origin, religious beliefs, or health information). Please do not send it to us.
• Third-party sources: We may receive limited information from public professional profiles (such as LinkedIn) when you choose to share them with us.
• Why we process it: To respond to enquiries, evaluate applications, deliver our Services, maintain security, and comply with law.
• Sharing: We share information with carefully selected service providers that help us operate the business, and — only with your consent — with clients in connection with a potential role.
• Your rights: Depending on where you live, you may have the right to access, correct, delete, or restrict the use of your personal information.

Information you provide to us

We collect personal information that you voluntarily provide when you contact us, request information about our Services, apply for a role, or otherwise interact with us. The categories we typically collect include:

• Identifiers such as your name and email address;
• Professional information such as your LinkedIn URL, CV, work history, and role preferences;
• Company information if you are contacting us on behalf of an organisation;
• The contents of any message, application, or attachment you send to us.

Information collected automatically

When you visit the Site we automatically collect certain information for security, analytics, and to operate the Services. This may include IP address, browser type and version, device information, referring URLs, pages viewed, and the date and time of your visit.

We process your personal information to:

• Respond to your enquiries and provide the Services you request;
• Evaluate applications for roles in the Profield network;
• Send you administrative information, including changes to our terms or policies;
• Send you marketing communications about our Services, where you have not opted out;
• Protect, secure, and improve the Services and prevent fraud;
• Comply with our legal obligations and enforce our terms.

Where the EU or UK GDPR applies, we rely on the following legal bases:

• Consent — for marketing communications and non-essential cookies, which you can withdraw at any time;
• Performance of a contract — to deliver the Services you have requested or evaluate your application;
• Legitimate interests — to operate, improve, and secure our Services and communicate with prospects and applicants;
• Legal obligation — where we are required to process personal data to comply with applicable law.

We may share your personal information with the following categories of recipients:

• Service providers that help us operate the business, such as cloud hosting, analytics, email delivery, customer support tooling, and applicant tracking;
• Clients, where you are an applicant and you have consented to be put forward for a specific engagement;
• Professional advisers such as lawyers, accountants, and auditors;
• Authorities, where required by law or to protect our legal rights.

We do not sell your personal information.

We use cookies and similar technologies to operate the Site, remember your preferences, measure performance, and (with your consent) deliver marketing. You can accept, reject, or change your cookie preferences using the banner shown on your first visit, and your choice is remembered on your device.

Cookie categories we use:

• Essential — required for the Site to work, including remembering your cookie choices. These are always on.
• Analytics — help us understand how visitors use the Site so we can improve it.
• Marketing — used to measure the effectiveness of our campaigns and, where applicable, personalise content.

We keep your personal information only for as long as necessary for the purposes set out in this notice, unless a longer retention period is required or permitted by law. Application information for unsuccessful candidates is typically retained for up to 24 months so we can consider you for future roles, unless you ask us to delete it sooner.

We maintain appropriate technical and organisational measures designed to protect your personal information, including access controls, encryption in transit, and vendor due diligence. However, no electronic transmission or storage technology can be guaranteed to be 100% secure, and we cannot guarantee that unauthorised third parties will never defeat our security.

We do not knowingly collect data from or market to children under 18 years of age. If you become aware that a child has provided us with personal information, please contact us so we can take appropriate action.

Depending on your location, you may have the right to:

• Request access to the personal information we hold about you;
• Request correction of inaccurate or incomplete information;
• Request deletion of your personal information;
• Object to or restrict certain processing;
• Request portability of the data you provided to us;
• Withdraw consent where processing is based on consent.

To exercise any of these rights, email us at info@profieldconsulting.com. We will respond in accordance with applicable law. You also have the right to lodge a complaint with your local data protection authority.

Most web browsers include a "Do-Not-Track" (DNT) feature. No uniform technology standard for recognising and implementing DNT signals has been finalised, so we do not currently respond to DNT browser signals. If a standard is adopted in the future, we will update this notice.

If you are a resident of California, Colorado, Connecticut, Utah, Virginia, or another US state with a comprehensive privacy law, you may have specific rights regarding your personal information, including the right to know what personal information is processed, to request deletion or correction, and to opt out of targeted advertising or the sale of personal information. We do not sell personal information. To exercise any state-law right, contact us at info@profieldconsulting.com.

We are based in the United Kingdom and may transfer, store, and process your personal information in countries other than your own, including the United States and the European Economic Area. Where required by law, we put appropriate safeguards in place, such as Standard Contractual Clauses, to protect such transfers.

We may update this Privacy Policy from time to time. The updated version is indicated by an updated "Last updated" date and is effective as soon as it is accessible. We encourage you to review this notice periodically.

If you have questions or comments about this notice, you may email us at info@profieldconsulting.com.

Based on the applicable laws of your country, you may have the right to request access to the personal information we collect from you, change that information, or delete it. To do so, email us at info@profieldconsulting.com and we will respond within a reasonable timeframe.